Privacy Policy
Effective Date: [Insert Date]
```R3 – Roberts, Roberts, and Roberts ("R3," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with our services, websites, and platforms. Our practices are informed by agency, institutional, and sector-specific policies that govern responsible data stewardship, compliance, and security.
1. Information We Collect
- Personal Identifiers: Name, email address, phone number, mailing address.
- Professional Information: Job title, company affiliation, and project details.
- Usage Data: IP address, browser type, operating system, device information, and website interactions.
- Sensitive Data: Where applicable, subject to explicit consent and institutional safeguards.
2. How We Collect Information
- Directly: When you complete forms, contracts, surveys, or provide information during consultations.
- Automatically: Through cookies, analytics tools, and usage tracking in compliance with institutional IT policies.
- Third-Party Sources: From vendors, partners, or agencies, consistent with applicable regulations and agreements.
3. Purpose of Data Use
- Service delivery and project management.
- Client and partner communications.
- Institutional compliance and reporting.
- Security monitoring and fraud prevention.
- Research, development, and process improvement in line with academic and professional standards.
- Defense, environmental, and technical consulting services requiring secure information handling.
4. Legal and Institutional Compliance
Our privacy practices are aligned with relevant frameworks, including:
- FERPA (Family Educational Rights and Privacy Act)
- HIPAA (Health Insurance Portability and Accountability Act)
- GDPR (General Data Protection Regulation)
- CCPA/CPRA (California Consumer Privacy Act/Privacy Rights Act)
- Institutional Review Board (IRB) Protocols
- Defense and Federal Compliance: NIST 800-171, CMMC, ITAR, DFARS
- Environmental and Safety Standards: EPA, OSHA
- Agency Standards and Institutional IT Policies
5. Data Sharing and Disclosure
We may share information with trusted contractors, academic institutions, government bodies, and defense agencies when legally or contractually required. We do not sell your personal information.
6. Data Security
- Encryption of sensitive data in transit and at rest.
- Multi-factor authentication for system access.
- Institutional firewalls, secure servers, and audit trails.
- Compliance with DoD and federal cybersecurity standards.
- Regular compliance reviews with partner agencies and institutions.
7. Data Retention
We retain data only as long as necessary for contractual, legal, or research obligations, including sector-specific retention requirements.
8. Your Rights
Depending on your jurisdiction, you may have rights to access, correct, delete, or restrict use of your information, request portability, or file complaints with supervisory authorities.
9. Cookies and Tracking
We use cookies for functionality, analytics, and security. You may control cookie preferences through your browser.
10. Sector-Specific Considerations
- Academic Research: IRB protocols, anonymization, and university policy compliance.
- Defense Contracting: CUI and ITAR handling requirements.
- Healthcare Projects: HIPAA compliance for PHI.
- Environmental Consulting: EPA and OSHA safety mandates.
11. Changes to this Privacy Policy
We may update this policy as regulations, institutions, or technologies evolve. Updates will be posted with revised effective dates.
12. Contact Us
R3 – Roberts, Roberts, and Roberts[Insert Address]
[Insert Email Address]
[Insert Phone Number]
Acknowledgement: By engaging with R3, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.